About electronic signatures
Last updated August 2026
What FormFlow does
- When a recipient signs, FormFlow records: the signature image they drew, the name they typed, an explicit consent to sign electronically, a server-side UTC timestamp, the template version used, and a SHA-256 hash of the exact PDF that was produced.
- The recipient is shown the real completed document before they sign — not a summary of their answers — and their confirmation that it is accurate is recorded as its own event.
What FormFlow does not claim
- We do not claim that an electronic signature satisfies the requirements of every document. Some documents have execution requirements — notarisation, a witness, a wet signature, a specific government form of submission — that no general-purpose e-signature product can meet.
- We are not a law firm and this is not legal advice.
Populate-only mode
- Every template has a signing method setting. Populate-only completes the document and skips the signature step entirely, so FormFlow can be used for the hard part — turning paperwork into something people can complete on a phone — without asserting anything about execution.
These pages are written in plain language and have not been reviewed by a lawyer. Before FormFlow is used commercially they should be.